Website: leonidasmotors.com
Email: leonidasmotors@cytanet.com.cy
Effective Date: 05/08/2026
1. Introduction
Leonidas Motors respects the privacy of website visitors, prospective buyers, prospective renters, rental customers, vehicle owners, sellers, suppliers, business partners, finance contacts, insurers, contractors, representatives, and any individual who communicates with us through the website, by email, by telephone, through social media, or through any other available communication channel.
This Privacy Policy explains what personal data we may collect, how we may collect it, why we may process it, what lawful bases may apply, how long we may retain it, when we may share it, how we aim to protect it, and what rights individuals may have in relation to their personal data.
Because this website relates to vehicle sales, vehicle imports, and vehicle rentals, users may voluntarily provide information relating to vehicle interests, preferred models, budget, rental dates, driving licence details, age, identity information, payment information, insurance requirements, delivery or collection preferences, and other details relevant to automotive enquiries or rental bookings. Users should provide only information that is accurate, lawful, necessary, and relevant to their enquiry or booking.
The website may include contact forms, vehicle enquiry forms, rental booking request forms, vehicle availability request forms, viewing appointment forms, telephone links, email links, WhatsApp links, embedded maps, vehicle galleries, search filters, calendar tools, booking tools, cookie banners, analytics tools, security tools, and other WordPress-based functionality. These tools may collect or process certain information required for communication, security, website improvement, booking management, vehicle enquiry management, or general website operation.
2. Who We Are
For the purposes of this Privacy Policy, the website operator and primary privacy contact is:
Leonidas Motors Website: leonidasmotors.com Email: leonidasmotors@cytanet.com.cy
Website development and technical provider:
LOOP Digital Marketing LTD Website: loopdigitalmarketing.com Email: contact@loopdigitalmarketing.com
Where LOOP Digital Marketing LTD accesses website systems, plugin settings, hosting areas, vehicle listing tools, rental booking tools, contact form configurations, backups, website logs, security tools, analytics settings, cookie tools, or technical settings for development, maintenance, troubleshooting, updates, optimisation, or security purposes, it may process limited personal data on behalf of Leonidas Motors as a technical service provider. Such access is intended to support the technical operation of the website and does not make LOOP Digital Marketing LTD responsible for Leonidas Motors’ vehicle sales, rental bookings, import services, customer communications, payment handling, vehicle availability, pricing, rental agreements, insurance obligations, customer verification, damage claims, delivery, collection, or business decisions.
3. Personal Data We May Collect
Depending on how you use the website, we may collect different categories of personal data.
We may collect identity information, including your name, surname, company name, job title, representative capacity, date of birth where required for rental eligibility, nationality where required for rental or import processes, driver identity information where required, and any other identifying details that you voluntarily provide.
We may collect contact information, including your email address, telephone number, address, city, country, preferred contact method, delivery or collection location where applicable, and any other contact details submitted through the website or provided during communication with Leonidas Motors.
We may collect vehicle sales enquiry information, including the vehicle listing you are interested in, vehicle reference number, preferred make, model, year, fuel type, transmission, mileage range, budget, trade-in interest, finance interest, viewing availability, message content, enquiry date, and any other details you choose to provide.
We may collect vehicle rental enquiry and booking information, including preferred vehicle type, rental dates, rental duration, pick-up date, return date, pick-up location, return location, number of drivers, age of drivers, requested extras, insurance preferences, flight information where voluntarily provided, delivery request details, customer notes, booking status, payment status, deposit status, and related booking information.
We may collect driving and eligibility information where required for rental purposes, including driving licence details, licence issuing country, licence validity, years of driving experience, age verification, identity verification information, and other details required to confirm rental eligibility. Users should not submit copies of identity documents or driving licences through general website forms unless expressly requested and unless they understand the risks of internet communication.
We may collect payment-related information where online payment or deposit functionality is enabled, including payment method, payment confirmation, transaction reference, payment status, refund status, deposit status, chargeback status, and limited payment details made available by payment providers. Leonidas Motors does not intentionally store full credit card numbers, CVV codes, or complete payment credentials on its own website systems unless such processing is securely handled by an authorised payment provider in accordance with applicable payment security standards.
We may collect customer support information, including messages, complaints, booking amendments, cancellation requests, vehicle issue reports, accident or damage reports where relevant, photographs of vehicle condition where submitted, delivery issues, refund requests, and any other information submitted during customer service communication.
We may collect technical information, including IP address, browser type, device type, operating system, visited pages, referral source, approximate location based on IP address, time and date of visit, cookie identifiers, vehicle pages viewed, search filters used, rental booking activity, session data, interaction data, server logs, and security logs.
We may collect marketing preference information, including whether you consented to receive updates, vehicle availability alerts, promotional messages, rental offers, import service updates, newsletters, or similar communications.
We may collect security information, including spam detection results, failed form submissions, blocked IP addresses, firewall logs, suspicious activity records, malware scan results, fraud prevention signals, and technical events used to protect the website.
We may collect business-related information where relevant, including supplier details, partner information, contractor details, import partner information, insurance contact information, finance partner information, collaboration enquiries, and any other details submitted in relation to business communications.
We do not aim to collect unnecessary personal data. However, because the website operates on WordPress and may include vehicle listing systems, rental booking systems, third-party plugins, themes, scripts, and integrations, certain technical data may be collected automatically by hosting infrastructure, security tools, analytics tools, cookie tools, booking tools, map tools, payment tools, form tools, or other systems required for website operation.
4. How We Collect Personal Data
We may collect personal data directly from you when you complete a contact form, submit a vehicle enquiry, request a vehicle viewing, request vehicle import information, request rental availability, submit a rental booking request, make a reservation, pay a deposit where payment functionality is enabled, request a booking amendment, request a cancellation, send an email, call us, provide documents, subscribe to updates, communicate through social media, or otherwise communicate with Leonidas Motors.
We may collect technical data automatically when you visit the website. This may occur through cookies, server logs, analytics tools, security plugins, spam protection systems, embedded content, booking tools, payment tools, browser signals, map tools, media tools, or similar technologies.
We may also receive personal data from third parties where lawful and relevant, such as vehicle suppliers, import partners, vehicle owners, insurers, finance providers, banks, payment processors, delivery or transport providers, rental partners, analytics providers, social media platforms, referral sources, public sources, professional advisers, or other parties involved in a requested service or business communication.
5. Why We Use Personal Data
We may use personal data for the following purposes:
To operate, maintain, secure, and improve the website.
To display vehicle listings, vehicle sales information, motorcycle information, import service information, rental vehicle information, rental availability, and related automotive content.
To respond to enquiries submitted through the website, by email, by telephone, through social media, or through other communication channels.
To provide information about vehicles, prices, availability, specifications, rental terms, import procedures, viewings, test drives, handover arrangements, or related services.
To arrange vehicle viewings, rental bookings, call-backs, appointments, consultations, quotation discussions, import service discussions, or follow-up communications.
To manage vehicle sales enquiries from prospective buyers, sellers, owners, suppliers, import partners, and business contacts.
To manage rental enquiries, booking requests, amendments, cancellations, pick-up arrangements, return arrangements, deposit records, customer service matters, and related rental communications.
To verify rental eligibility where necessary, including driver identity, licence validity, age, experience, payment status, and compliance with rental conditions.
To process payments, deposits, refunds, invoices, booking confirmations, accounting records, and transaction records where applicable.
To protect the website and business from spam, malware, hacking attempts, unauthorised access, bot activity, fraudulent enquiries, false bookings, payment fraud, misuse of forms, scraping, and other security risks.
To improve website structure, vehicle search features, rental booking experience, user experience, page performance, listing presentation, content quality, website navigation, and marketing effectiveness.
To comply with legal, regulatory, tax, accounting, consumer protection, vehicle rental, insurance, traffic, administrative, anti-fraud, or record-keeping obligations where applicable.
To establish, exercise, or defend legal claims.
To send marketing communications, vehicle alerts, rental offers, newsletters, updates, announcements, or promotional content where consent has been obtained or where otherwise permitted by law.
To manage cookie preferences, consent records, website security logs, technical logs, and analytics information.
6. Legal Bases for Processing
Where the General Data Protection Regulation or other applicable data protection laws apply, we rely on one or more lawful bases for processing personal data.
We may process personal data based on consent, for example when you voluntarily submit information through a form, accept optional cookies, subscribe to updates, agree to receive marketing communications, or provide information for a specific purpose.
We may process personal data because it is necessary before entering into a contract or for the performance of a contract, for example when you request a vehicle purchase, request a vehicle rental booking, request a reservation, ask for import assistance, pay a deposit, or enter into a business relationship with Leonidas Motors.
We may process personal data because it is necessary for compliance with legal obligations, including tax, accounting, invoicing, consumer protection, vehicle rental, road traffic, insurance, anti-fraud, record-keeping, and administrative obligations where applicable.
We may process personal data based on legitimate interests, including responding to enquiries, managing customer communications, maintaining business records, protecting the website, preventing fraud, improving services, managing bookings, and operating the website efficiently.
We may process personal data where necessary to establish, exercise, or defend legal claims, including disputes relating to bookings, payments, deposits, vehicle damage, accidents, traffic fines, insurance matters, rental conditions, consumer complaints, or vehicle transactions.
Where sensitive information or identity documents are submitted voluntarily by a user, we will only process them where a lawful basis applies and where processing is necessary, proportionate, and legally permitted. Users should avoid submitting unnecessary sensitive information through general website forms.
7. Vehicle Sales Listings and Enquiries
The website may include vehicle listings, vehicle descriptions, vehicle images, vehicle prices, mileage information, year of manufacture, registration information, technical specifications, fuel type, engine size, transmission type, colour, condition descriptions, availability information, and other vehicle-related details.
Vehicle information may be supplied by Leonidas Motors, vehicle owners, import partners, suppliers, manufacturers, public sources, or third parties. While Leonidas Motors aims to present vehicle information accurately, listing details may change without notice and may require independent verification.
Prices, availability, mileage, year, specifications, extras, condition, import status, registration status, ownership status, warranty status, finance availability, tax, road tax, insurance, service history, emissions information, and other vehicle details may be approximate, incomplete, outdated, or subject to change.
Users should not rely solely on website listings before making legal, financial, purchase, rental, insurance, import, or vehicle-related decisions. Buyers, renters, sellers, and import customers should inspect vehicles, request updated information, review documentation, test drive where permitted, and seek appropriate legal, technical, mechanical, insurance, finance, or professional advice before proceeding.
8. Vehicle Import Services
The website may include information about vehicle import services, including assistance with sourcing, importing, registration, documentation, transport, inspection, customs, taxes, or related procedures.
Any import-related information is provided for general informational purposes only and may depend on the country of origin, vehicle type, age, emissions standards, registration requirements, tax rules, customs rules, transport providers, vehicle condition, inspection requirements, documentation, and other factors.
Leonidas Motors does not guarantee that a specific vehicle can be imported, registered, approved, taxed, insured, or delivered within a specific timeframe unless expressly confirmed in writing. Delays may occur due to transport providers, customs authorities, shipping schedules, documentation issues, supplier delays, inspections, public holidays, regulatory changes, or other circumstances outside the Company’s control.
9. Vehicle Rental Booking Information
The website may allow users to submit rental booking requests or rental availability enquiries. A booking request submitted through the website does not automatically create a confirmed booking unless Leonidas Motors expressly confirms the booking and any required payment, deposit, documentation, or rental agreement is completed.
Rental availability, prices, vehicle categories, specific models, pick-up times, return times, insurance options, deposits, mileage limits, driver requirements, fuel policy, cancellation rules, late return rules, and optional extras may be subject to change and final confirmation.
Leonidas Motors may offer a vehicle category rather than a guaranteed specific model unless expressly confirmed in writing. Vehicle allocation may depend on availability, maintenance, previous rental returns, accidents, cleaning schedules, logistics, seasonality, and operational requirements.
Leonidas Motors reserves the right to accept, reject, modify, cancel, reschedule, or decline any rental booking request where lawful and appropriate, including where the customer does not meet rental eligibility requirements, required documents are missing, payment is not completed, deposit is not provided, fraud is suspected, vehicle availability changes, or rental conditions are not accepted.
10. Driver Eligibility, Documents, and Rental Conditions
Rental customers may be required to provide valid identity documents, a valid driving licence, age confirmation, contact details, payment method, deposit, insurance information, and any other documentation reasonably required by Leonidas Motors.
Customers are responsible for ensuring that their driving licence is valid, lawful, accepted in Cyprus where applicable, and suitable for the vehicle category requested. Additional requirements may apply for foreign licences, international driving permits, young drivers, additional drivers, commercial use, or certain vehicle categories.
Leonidas Motors may refuse rental where a driver does not satisfy age requirements, licence requirements, identification requirements, payment requirements, insurance requirements, deposit requirements, or other rental conditions.
Rental customers must comply with all road traffic laws, parking rules, fuel rules, insurance terms, rental agreement terms, vehicle use restrictions, and return requirements. Customers may be responsible for damage, loss, traffic fines, parking fines, tolls, cleaning charges, late return charges, fuel charges, missing accessories, key loss, misuse, unauthorised drivers, off-road use, and other charges set out in the rental agreement or applicable law.
11. Payments, Deposits, Cancellations, and Refunds
If payment or deposit functionality is enabled through the website, payments may be processed by third-party payment providers. Payment completion does not necessarily guarantee vehicle availability until Leonidas Motors confirms the booking.
Rental deposits, reservation deposits, cancellation fees, refund rules, payment deadlines, and no-show rules may be subject to separate rental terms, booking terms, or written confirmation. Customers should review and confirm all payment and cancellation rules before completing a booking.
For vehicle purchases, reservation deposits may be non-refundable or subject to specific conditions where lawful and clearly communicated. For rentals, deposits may be retained or reduced to cover damage, late returns, missing fuel, cleaning charges, traffic fines, administrative costs, breach of rental conditions, or other valid charges.
Where refunds are due, refund timelines may depend on payment provider processing times, bank procedures, card issuer rules, and internal review.
12. Cookies and Similar Technologies
The website may use cookies and similar technologies. Cookies are small files stored on your device when you visit a website. They may help the website function, remember preferences, manage booking sessions, improve security, analyse traffic, support vehicle search features, enable maps, improve listing performance, or measure marketing activity.
We may use strictly necessary cookies that are required for the website to function properly. These may include cookies used for website security, contact form protection, cookie preference storage, session management, booking functionality, load balancing, and administrative functions.
We may use analytics cookies to understand how visitors use the website, which vehicle pages are viewed, which search filters are used, how long users stay, how visitors reach the website, and how website content can be improved.
We may use functionality cookies to remember visitor preferences, such as language settings, cookie settings, vehicle search preferences, display preferences, or similar options.
We may use marketing cookies where advertising, remarketing, social media tracking, or campaign measurement tools are active.
Where required by law, non-essential cookies will only be used after consent is provided. You may manage cookies through the website’s cookie banner, consent settings, or your browser settings. Blocking cookies may affect certain website features, including map display, vehicle search functions, rental booking functions, saved preferences, embedded media, or form protection.
13. WordPress, Plugins, Themes, and Third-Party Tools
The website is developed using WordPress. WordPress websites commonly rely on third-party themes, plugins, scripts, extensions, integrations, APIs, and technical services. For this website, such tools may include vehicle listing systems, rental booking tools, calendar tools, availability tools, enquiry forms, payment gateways, map integrations, media galleries, analytics tools, cookie consent tools, SEO plugins, caching systems, security tools, backup tools, email delivery tools, accessibility tools, performance optimisation plugins, and website administration tools.
Such tools may process technical data or personal data depending on their purpose. For example, a contact form plugin may process form submissions, a rental booking plugin may process booking requests, a vehicle listing plugin may process vehicle enquiry details, a payment plugin may process payment status, a security plugin may process IP addresses, an analytics tool may process visitor behaviour, a cookie tool may store consent preferences, and a backup tool may create copies of website data.
Leonidas Motors and its website developer may update, disable, replace, remove, or add plugins and tools from time to time for security, compliance, functionality, performance, compatibility, user experience, or operational reasons.
Third-party providers may have their own privacy policies, terms, servers, security practices, and data processing procedures. Where third-party providers act as independent controllers, their own terms and privacy policies may apply. Where they act as processors on behalf of Leonidas Motors, they are expected to process data according to appropriate instructions and applicable law.
14. Maps, Images, Videos, Social Media, and Embedded Content
The website may include embedded maps, location references, vehicle images, videos, promotional media, social media content, review widgets, image galleries, third-party media, fonts, or other embedded resources.
Embedded content from third-party platforms may behave as if you visited the third-party platform directly. These third parties may collect data about you, use cookies, track interactions, apply their own policies, or process technical data.
Vehicle images, videos, showroom visuals, rental images, promotional media, and listing photos are provided for general illustrative and informational purposes. They may not represent current availability, exact vehicle condition, exact rental model, final specifications, active pricing, or final business arrangements unless expressly confirmed in writing by Leonidas Motors.
15. Analytics and Website Performance
We may use analytics tools to understand how users interact with the website. Analytics may help identify popular vehicle listings, frequently viewed vehicle categories, rental enquiry behaviour, user journeys, traffic sources, technical errors, device performance, and opportunities to improve the website.
Analytics data may include page views, vehicle pages visited, session duration, device type, browser type, country or region, referral source, interaction events, and similar usage data. Depending on the analytics tool used, data may be anonymised, aggregated, pseudonymised, or linked to cookie identifiers.
Where analytics cookies or similar technologies require consent, we will request consent through the website’s cookie mechanism where applicable.
16. Marketing Communications
If marketing functionality is enabled, users may have the option to subscribe to vehicle availability alerts, rental offers, import updates, newsletters, promotional messages, announcements, or similar communications.
We will only send marketing communications where permitted by law or where appropriate consent has been obtained. You may unsubscribe from marketing communications through the unsubscribe link, if available, or by contacting leonidasmotors@cytanet.com.cy.
Even if you unsubscribe from marketing communications, we may still send necessary administrative or transactional communications relating to your enquiry, booking request, rental booking, vehicle purchase enquiry, payment, deposit, appointment, customer service request, or legal notice.
17. Sharing Personal Data
We do not sell personal data in the ordinary commercial sense. However, we may share personal data where necessary for lawful, operational, technical, automotive, administrative, rental, import, or business purposes.
We may share information with website developers, hosting providers, IT support providers, email providers, security providers, analytics providers, cookie management providers, cloud providers, backup providers, payment providers, banks, finance providers, insurers, rental partners, vehicle suppliers, import partners, transport providers, delivery providers, mechanics, inspection providers, accountants, legal advisers, consultants, professional partners, public authorities, regulators, courts, or other parties where required or permitted by law.
We may share limited technical or website-related information with LOOP Digital Marketing LTD where necessary for website development, support, maintenance, troubleshooting, updates, optimisation, backups, or security monitoring.
We may disclose information where necessary to protect our rights, respond to lawful requests, prevent fraud, enforce these Terms, investigate security incidents, process bookings, manage vehicle rentals, respond to accident or damage claims, comply with legal obligations, or defend legal claims.
18. International Data Transfers
Some service providers used by modern websites may operate servers, tools, or technical infrastructure outside Cyprus or outside the European Economic Area. These may include analytics providers, email providers, cloud providers, payment providers, security tools, backup systems, hosting infrastructure, map providers, video platforms, social media tools, or plugin-related services.
Where personal data is transferred outside the EEA, appropriate safeguards may be required, such as adequacy decisions, standard contractual clauses, contractual protections, technical safeguards, organisational controls, or other lawful transfer mechanisms.
Vehicle import services may also involve international suppliers, transport companies, customs-related processes, shipping providers, registration-related parties, or other international third parties. Information may be transferred or disclosed internationally where necessary for the requested service, subject to applicable law, client instructions, third-party requirements, and appropriate safeguards where required.
19. Data Retention
We keep personal data only for as long as reasonably necessary for the purposes for which it was collected, unless a longer period is required or permitted by law.
Vehicle enquiries may be retained for a reasonable period to respond to the enquiry, manage follow-up communication, suggest relevant vehicles, maintain administrative records, and protect legal rights.
Rental booking records, payment records, deposit records, identity verification records, driving licence verification records, rental agreements, damage records, accident reports, traffic fine records, customer service records, and dispute records may be retained for longer periods where required for contractual, accounting, tax, insurance, legal, regulatory, anti-fraud, road traffic, dispute resolution, or record-keeping purposes.
Client, supplier, import partner, finance partner, insurer, contractor, accounting, contractual, or business records may be retained for longer periods where required for business operations, legal compliance, or legal claims.
Technical logs may be retained for a limited period for security, troubleshooting, performance monitoring, fraud prevention, and website maintenance.
Cookie consent records may be retained to demonstrate consent choices and manage website compliance.
Marketing data may be retained until you unsubscribe, withdraw consent, or request deletion where applicable.
When data is no longer needed, we may delete, anonymise, archive, or securely restrict it, subject to legal, operational, and technical limitations.
20. Data Security
We take reasonable technical and organisational measures to protect personal data against unauthorised access, misuse, loss, alteration, disclosure, or destruction.
Security measures may include SSL encryption, secure hosting, restricted administrative access, strong passwords, WordPress updates, plugin updates, firewalls, malware scanning, backups, spam protection, payment gateway security, booking system controls, access controls, security monitoring, and technical maintenance.
However, no website, server, email system, plugin, theme, database, payment gateway, booking system, internet transmission, or online platform can be guaranteed to be completely secure. You acknowledge that any information submitted online carries some level of risk. If you believe that your interaction with Leonidas Motors is no longer secure, please contact us immediately at leonidasmotors@cytanet.com.cy.
21. Your Data Protection Rights
Depending on your location and applicable law, you may have rights in relation to your personal data. These may include the right to request access to your personal data, correction of inaccurate data, deletion of data, restriction of processing, objection to processing, data portability, and withdrawal of consent where processing is based on consent.
You may exercise your rights by contacting leonidasmotors@cytanet.com.cy. We may need to verify your identity before responding. We may refuse, limit, or delay a request where permitted by law, including where data must be retained for legal obligations, accounting records, rental records, vehicle transaction records, contractual performance, traffic fine records, insurance matters, fraud prevention, security reasons, dispute resolution, or legal claims.
If you are located in Cyprus or the European Union and believe your data protection rights have been infringed, you may have the right to contact the competent data protection supervisory authority.
22. Children’s Privacy
This website is intended for adults and persons legally able to enquire about vehicle sales, vehicle rentals, driving, importing, or related automotive services. It is not specifically directed at children. Leonidas Motors does not knowingly collect personal data from children through the website.
Vehicle rental services are generally available only to persons who satisfy legal driving age, licence, identity, and rental eligibility requirements. If a parent or guardian believes that a child has submitted personal data through the website, they may contact us at leonidasmotors@cytanet.com.cy so that the matter can be reviewed.
23. Third-Party Links
The website may contain links to third-party websites, social media platforms, maps, vehicle manufacturers, finance providers, insurers, payment providers, partner websites, vehicle portals, review platforms, video platforms, public resources, or external services. These links are provided for convenience only.
We are not responsible for the content, accuracy, security, privacy practices, terms, availability, or actions of third-party websites. Accessing third-party websites is done at your own risk.